Privacy Policy
Last Updated: 19th November 2025
Insight Presentation Systems (“we,” “us,” or “our”) is committed to protecting and respecting your privacy.
This Privacy Policy explains how we collect, use, and safeguard your personal information when you use our website, in accordance with the UK General Data Protection Regulation (“UK GDPR”) and the Data Protection Act 2018.
1. Who We Are
Insight Presentation Systems operates the website [https://www.insightps.com] (the “Website”).
We are registered in the United Kingdom, with our registered office at New Insight House, Spartan Close, Warwick, CV34 6RS.
For the purpose of data protection law, we are the data controller responsible for your personal data.
If you have any questions about this Privacy Policy or our data protection practices, please contact us at:
Email: insight@insightps.com
Address: New Insight House, Spartan Close, Warwick, CV34 6RS, UK
Phone: +44 1926 888298
2. Information We Collect
We may collect and process the following categories of personal data about you:
a) Information You Provide
When you complete forms or interact with us through the Website, we may collect:
- Your name
- Email address
- Phone number
- Company name
- Any other information you choose to provide (e.g., message content or enquiry details)
b) Information We Collect Automatically
When you visit our Website, we may automatically collect:
- IP address
- Browser type and version
- Device information
- Location data (approximate)
- Pages visited, time spent on pages, and navigation paths
This information is collected using cookies and analytics tools (such as Google Analytics) to help us understand how visitors use our site and to improve our services.
3. Legal Basis for Processing
We will only process your personal data where we have a lawful basis under UK GDPR.
This may include:
- Consent: Where you have provided consent (e.g., for marketing communications).
- Contract: Where processing is necessary for the performance of a contract or to take steps at your request before entering into a contract.
- Legal Obligation: Where processing is necessary to comply with a legal requirement.
- Legitimate Interests: Where processing is necessary for our legitimate business interests (e.g., improving our website, ensuring network security, or responding to enquiries), provided your rights and freedoms are not overridden.
4. How We Use Your Information
We use your information for the following purposes:
- To respond to enquiries and provide requested services.
- To manage our relationship with you.
- To improve our website, products, and services.
- To send marketing communications where you have consented.
- To comply with legal and regulatory obligations.
5. Cookies and Tracking Technologies
We use cookies and similar technologies to enhance your browsing experience and analyse site usage.
- Essential Cookies: Required for website functionality.
- Analytics Cookies: Used to understand how visitors interact with the site and improve user experience.
You can control and manage cookies through your browser settings.
6. How We Share Your Information
We will not sell or rent your personal data to third parties.
However, we may share your information with:
- Service Providers: Trusted third parties who help operate our website, IT systems, or analytics services (e.g., Google Analytics).
- Legal and Regulatory Authorities: Where required by law or to protect our rights, property, or safety.
- Professional Advisors: Such as lawyers, accountants, or insurers where necessary.
All third parties are required to handle your data securely and in compliance with the UK GDPR.
7. International Data Transfers
Your personal data may be transferred outside the UK (for example, to service providers located in the EEA or the United States).
Where such transfers occur, we ensure that appropriate safeguards are in place — such as UK adequacy regulations or Standard Contractual Clauses (SCCs) — to protect your data.
8. Data Security
We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, misuse, or disclosure.
9. Data Retention
We will retain your personal data only for as long as necessary to fulfil the purposes we collected it for, including any legal, accounting, or reporting requirements.
When data is no longer required, it will be securely deleted or anonymised.
10. Your Data Protection Rights
Under the UK GDPR, you have the following rights regarding your personal data:
- Access: Request a copy of the personal data we hold about you.
- Rectification: Request correction of inaccurate or incomplete data.
- Erasure: Request deletion of your data where it is no longer necessary or where you have withdrawn consent.
- Restriction: Request to limit processing under certain circumstances.
- Portability: Request transfer of your data to another organisation.
- Objection: Object to processing based on legitimate interests or for direct marketing.
- Withdraw Consent: Where processing is based on consent, you can withdraw it at any time.
To exercise your rights, please contact us at insight@insightps.com.
We may need to verify your identity before responding to your request.
11. Complaints
If you are concerned about how we handle your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK’s supervisory authority for data protection:
Website: https://www.ico.org.uk
Phone: 0303 123 1113
We would, however, appreciate the opportunity to address your concerns before you approach the ICO, so please contact us first.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. The most recent version will always be available on our website, and where appropriate, we will notify you by email.
13. Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact us:
Insight Presentation Systems
New Insight House, Spartan Close, Warwick, CV34 6RS, UK
+44 1926 888298
insight@insightps.com